Release Notes:
Data Element
Version 2018B1
| Name: | Initial Hunt and Hess Scale Time |
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| Collected For: |
CSTK-03 |
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| Definition: | The time (military time) for which the Hunt and Hess scale was first performed at this hospital. The Hunt and Hess scale is a grading system used to classify the severity of a subarachnoid hemorrhage based on the patient's clinical condition. It is used as a predictor of prognosis/outcome with a higher grade correlating to a lower survival rate. |
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| Question: | What is the time for which the Hunt and Hess scale was first performed at this hospital? |
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| Format: |
| Length: | 5 - HH-MM (with or without colon) or UTD |
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| Type: | Time |
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| Occurs: | 1 |
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| Allowable Values: |
HH = Hour (00-23)
MM = Minutes (00-59)
UTD = Unable to Determine
Time must be recorded in military time format.
With the exception of Midnight and Noon:
- If the time is in the a.m., conversion is not required
- If the time is in the p.m., add 12 to the clock time hour
Examples:
Midnight = 00:00
Noon = 12:00
5:31 am = 05:31
5:31 pm = 17:31
11:59 am = 11:59
11:59 pm = 23:59
Note:
00:00 = midnight. If the time is documented as 00:00 11-24-20xx, review supporting documentation to determine if the Initial Hunt and Hess Scale Date should remain 11-24-20xx or if it should be converted to 11-25-20xx.
When converting Midnight or 24:00 to 00:00, do not forget to change the Initial Hunt and Hess Scale Date.
Example:
Midnight or 24:00 on 11-24-20xx = 00:00 on 11-25-20xx
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| Notes for Abstraction: |
- Use the time for which the Hunt and Hess scale was first performed. If a discrepancy exists in time documentation from different sources, choose the earliest time. If there are two or more different initial Hunt and Hess scale times (either different Hunt and Hess assessments or corresponding with the same assessment), enter the earliest time.
- If the time of the first Hunt and Hess is a time prior to hospital arrival because the score was obtained by teleneurology or MD/APN/PA directly receiving the patient via life flight, use the Arrival Time for the score time.
- For times that include “seconds”, remove the seconds and record the time as is. Example: 15:00:35 would be recorded as 15:00
- Initial Hunt and Hess Scale Time refers to the time that the first Hunt and Hess Scale was performed. If the time performed is mentioned in the body of a note, select the time performed rather than the time stamp on the note”. If the only time documented with the scale is the time stamp on the note, then select the time stamped.
Examples:
- Documentation indicates that the initial Hunt and Hess scale was done at 0920. Time stamp on the note is 1159. The abstractor should select “0920 for Initial Hunt and Hess Scale Time.
- Documentation indicates that the Hunt and Hess done on arrival was III. Patient arrived at your hospital 2100. Time stamp on the note is 2136. The abstractor should select “2100 for Initial Hunt and Hess Scale Time.
- Hunt & Hess 3 [no time] documented. Time stamp on the note is 1513. The abstractor should select “1513 for Initial Hunt and Hess Scale Time.
- Do not use physician orders as they do not demonstrate the Hunt and Hess scale was done (in the ED this may be used if signed/initialed by a nurse).
- If the time of the first Hunt and Hess scale is unable to be determined from medical record documentation, select “UTD”.
- The medical record must be abstracted as documented (taken at “face value”). When the time documented is obviously in error (not a valid time) and no other documentation is found that provides this information, the abstractor should select “UTD”.
Example:
Documentation indicates the initial Hunt and Hess scale time was 3300. No other documentation in the medical record provides a valid time. Since the initial Hunt and Hess scale time is outside of the range listed in the Allowable Values for “Hour,” it is not a valid time and the abstractor should select “UTD”.
Note: Transmission of a case with an invalid time as described above will be rejected from the Joint Commission's Data Warehouse. Use of “UTD” for Initial Hunt and Hess Scale Time allows the case to be accepted into the warehouse.
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| Suggested Data Sources: |
- Consultation notes
- Emergency department record
- History and physical
- Progress notes
- Admitting note
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| Additional Notes: |
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| Guidelines for Abstraction: |
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| Inclusion |
Exclusion |
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None
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None |
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