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Release Notes:
Data Element
Version 2013A1

Data Element Name: ICD-9-CM Other Procedure Dates
Collected For: All Records , Optional for All HBIPS and PBM Records
Definition:The month, day, and year when the associated procedure(s) was (were) performed.

Note: If transmitted for the HBIPS measure set, all applicable edits (e.g., valid value, ICD-9-CM Other Procedure Codes exists, etc.) will apply.

Suggested Data Collection Question:What were the date(s) the other procedure(s) were performed?
Format:
Length:10 – MM-DD-YYYY (includes dashes) or UTD
Type:Date
Occurs:24
Allowable Values:


MM = Month (01-12)
DD = Day (01-31)
YYYY = Year (20xx)
Leave Blank if Unable to Determine

Notes for Abstraction:
  • If the procedure date for the associated procedure is unable to be determined from medical record documentation, enter UTD.
  • The medical record must be abstracted as documented (taken at “face value”). When the date documented is obviously in error (not a valid format/range or outside of the parameters of care [after Discharge Date ]) and no other documentation is found that provides this information, the abstractor should leave blank.
    Examples:
    • Documentation indicates the ICD-9-CM Other Procedure Dates was 02- 42 -2008. No other documentation in the medical record provides a valid date. Since the ICD-9-CM Other Procedure Dates is outside of the range listed in the Allowable Values for “Day,” it is not a valid date and the abstractor should select “UTD.”
    • Patient expires on 02-12-2008 and documentation indicates the ICD-9-CM Other Procedure Dates was 03-12-2008. Other documentation in the medical record supports the date of death as being accurate. Since the ICD-9-CM Other Procedure Dates is after the Discharge Date (death), it is outside of the parameters of care and the abstractor should leave blank.
      Note:
      Transmission of a case with an invalid date as described above will be rejected from the Joint Commission’s Data Warehouse.
Suggested Data Sources:

  • Consultation notes
  • Face sheet
  • Progress notes
  • Discharge summary
  • Operative report
  • Procedure notes
  • Diagnostic test reports
  • UB-04, Field Locations: 74A-E
Additional Notes:
Guidelines for Abstraction:
Inclusion Exclusion
  • None
  • None

ICD-9-CM Other Procedure Dates
Specifications Manual for Joint Commission National Quality Measures (v2013A1)
Discharges 01-01-13 (1Q13) through 06-30-13 (2Q13)