Release Notes:
Data Element
Version 2025B
| Name: | Job Appropriate Credentials |
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| Collected For: |
HCSS-6, HCSS-7 |
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| Definition: | Documentation in the personnel file that the employee has current and appropriate job credentials based on the discipline/ specialty/
profession and assigned duties.
Job credentials should be verified at the time of hire / rehire.
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| Question: | Is there documentation of job appropriate credentials in the personnel file? |
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| Format: |
| Length: | 1 |
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| Type: | Alphanumeric |
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| Occurs: | 1 |
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| Allowable Values: |
Y (Yes) There is documentation of job appropriate credentials in the personnel file.
N (No) There is no documentation of job appropriate credentials in the personnel file, or unable to determine (UTD).
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| Notes for Abstraction: |
- If there is any documentation of job appropriate credentials in the personnel file, select “Yes.”
- Documentation of employee job credentials may include but is not limited to:
- Proof of current certification, licensure or registration (specific for the discipline) in accordance with federal and state regulations
- Proof of education or training (specific for the discipline)
- School diploma or transcripts
Note: The original, primary source document of a specific credential should be used to verify the accuracy of a qualification reported by an individual. It is acceptable to verify current licensure, certification, or registration with the primary source via a secure electronic communication or by telephone, if this verification is documented.
- Credentials must match those required in the HCSS position description.
- If documentation of job credentials is missing from the personnel file or expired, select “No.”
- If unable to determine (UTD) from the personnel file that the employee’s job credentials are appropriate and current, select “No.”
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| Suggested Data Sources: |
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| Additional Notes: |
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| Guidelines for Abstraction: |
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| Inclusion |
Exclusion |
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None
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None |
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