Health Care Staffing Services Measures (v2023A)
Posted: 08/22/2022
Home » Voluntary Separation

Release Notes:
Data Element
Version 2023A

Name:Voluntary Separation
Collected For: HCSS-10, HCSS-11, HCSS-8, HCSS-9
Definition:Voluntary separation is an employee decision to resign, quit, decline assignment or contract offers, or retire from the firm.

Voluntary separations are unrelated to actions taken by the firm to end the employer-employee relationship. Voluntary separations are the result of personal decisions made by the employee of their own free will.
Question:Was the separation initiated by the employee?
Format:
Length:1
Type:Alphanumeric
Occurs:1
Allowable Values:

Y (Yes)   The separation was voluntary.

N (No)   The separation was not voluntary, or unable to determine (UTD).

Notes for Abstraction:
  • If the separation was voluntary on the part of the employee, select “Yes.”
    EXAMPLES:
    • Nurse A has been with the firm for more than 6 months. Her work meets expectations and several customers frequently request that she/he return again to cover shift vacancies. Nurse A submits a letter to her manager on 01-29-20xx that she will be leaving the firm in 2 weeks, effective 02-12-20xx, to take a permanent staff position at Hospital XYZ.
    • Nurse B has been with the firm for more than 6 months. Her work meets expectations and several customers frequently request that she/he return again to cover shift vacancies. After some attempts to contact Nurse B for future assignments, she cannot be reached to accept new assignments.
  • If the employee submits a written resignation, select “Yes.”
  • If the firm conducts an exit interview, select “Yes.”
  • If the employee leaves because the firm cannot extend the contract or offer another contract / assignment in an area they want to work, select “Yes.”
  • If the employee remains employed by the firm and did not quit, select “No”.
  • Employees with a preference for seasonal shifts, holiday hours, emergency/disaster relief contracts only, select “No.”
  • Employees deployed for military duty or the National Guard and likely to return after tour completion, select “No.”
  • Employees that take a leave of absence with intent to return in the future, select “No.”
  • Employees with a break in assignments but return within 6 months, select “No.”
  • If the employee was terminated by the firm, select “No.”
  • If unable to determine whether or not the cancellation is voluntary on the part of the customer, select “No.”
Suggested Data Sources:
  • Personnel files
  • Written notification of resignation
Additional Notes:
Guidelines for Abstraction:
Inclusion Exclusion
None None

Voluntary Separation
Health Care Staffing Services Measures (v2023A)
Discharges 01-01-2023 (1Q23) through 06-30-2023 (2Q23)

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