Health Care Staffing Services Measures (v2023A)
Posted: 08/22/2022
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Release Notes:
Data Element
Version 2023A

Name:Hire Date
Collected For: HCSS-8, HCSS-9
Definition:The month, day, and year that the employee was hired by the firm.
Question:What date was the employee hired?
Format:
Length:10 — MM-DD-YYYY (includes dashes) or UTD
Type:Date
Occurs:1
Allowable Values:

Enter the earliest documented date

MM = Month (01-12)
DD = Day (01-31)
YYYY = Year (20xx)
UTD = Unable to Determine
Notes for Abstraction:
  • If the date of hire is unable to be determined, select “UTD.”
  • When the date documented is obviously in error (not a valid format/range) and no other documentation is found that provides this information, the abstractor should select “UTD".”
    EXAMPLE:
    • Documentation indicates the Hire Date was 03- 42 -20xx. No other documentation provides a valid date. Since the Hire Date is outside of the range listed in the Allowable Values for “Day”, it is not a valid date and the abstractor should select “UTD.”
  • Hire date is the date when an employee first completes his or her new hire paperwork. Employees must fill out the appropriate paperwork to start work. The hire date is not the same as the start date or the date the employee first works any hours for the firm.
    EXAMPLE:
    • Jane interviews for a new job with Best Staffing. The firm offers her a job as a temporary ICU RN. They send her onboarding paperwork online via the firm's human resources portal, and she completes it that day (3/1/XX). That is her hire date, i.e., 3/1/22. On 3/8/XX, Jane is sent to Hospital X. That is her start date.

Suggested Data Sources:
  • Personnel files
Additional Notes:
Guidelines for Abstraction:
Inclusion Exclusion
  • Hire date
  • Start date
  • Placement date
  • Date that benefits start

Hire Date
Health Care Staffing Services Measures (v2023A)
Discharges 01-01-2023 (1Q23) through 06-30-2023 (2Q23)

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