Release Notes:
Data Element
Version 2023A
| Name: | Background Check |
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| Collected For: |
HCSS-6, HCSS-7 |
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| Definition: | Documentation in the personnel file that a pre-employment background check was done prior to hire/rehire and did not disqualify the individual for employment due to criminal conviction or other reasons.
The employee’s background should be checked at the time of hire / rehire. |
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| Question: | Is there a background check documented in the personnel file? |
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| Format: |
| Length: | 1 |
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| Type: | Alphanumeric |
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| Occurs: | 1 |
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| Allowable Values: |
Y (Yes) There is a background check documented in the employee personnel file.
N (No) There is no background check documented in the personnel file, or unable to determine (UTD).
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| Notes for Abstraction: |
- If there is a background check in the personnel file and the background check is without negative findings, select “Yes.”
- If a background check is missing from the personnel file or expired, select “No”.
EXAMPLE:
- Therapist A was hired on 01-28-20xx. A background check was done on 01-26-20xx and added to the personnel file. Therapist A does not work for the firm for 3 years and the firm removes him/her from the roster. Therapist A returns at a later date seeking employment and rehired. The only background check in the personnel file if 01-26-20xx. The background check was not repeated for the rehire, select “No.”
- If there is a background check in the personnel file with findings that disqualify the individual for employment, select “No”.
- If unable to determine from the personnel file that a background check was done (UTD), select “No.”
- Findings that would disqualify an individual for employment may include but are not limited to:
- Health care related civil judgments in federal or state court
- Health care related criminal convictions in federal or state court
- Injunctions
- Actions taken by federal or state licensing and certification agencies, including revocations, reprimands, censures, probations, suspensions, any other loss of license, or the right to apply for or renew a license
- Exclusions from participation in federal or state health care programs
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| Suggested Data Sources: |
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| Additional Notes: |
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| Guidelines for Abstraction: |
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| Inclusion |
Exclusion |
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None
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None |
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